Each speaker during the public comment section of a meeting is permitted to speak for a maximum of three minutes. If there are a lot of speakers the Chairperson may reduce the amount of time allocated to each speaker. Alternatively, one or two people may be asked to represent a group of speakers on the same subject. There are also provisions enabling the time limits for public comment to be extended in certain circumstances, on the vote of 75% of members present.
Public comment is generally confined to those items appearing on the agenda. Speakers at community board and ward committee meetings may be permitted to speak to any matter, subject to a vote of 75% of members present. A brief summary of the topics covered during the public comment section of the meeting is recorded in the minutes of that meeting. The Committee Advisor may request a copy of any written notes read out by any speaker. Public gallery order papers indicating the items appearing on the agenda are available at all meetings.
With the permission of the Chairperson, members may ask questions of speakers to obtain information or seek clarification, during the period reserved for public comment.
Prior to the meeting commencing, the Committee Advisor approaches members of the public present in the public gallery, asking their name and the subject on which they would like to comment. Unless a name has been noted members of the public will not be asked to comment. Members of the public, when their name is called, are asked to approach the meeting table and introduce themselves clearly and slowly, identifying any organisation or group of people they represent.
Members of the public reading their comments are asked to speak slowly. Sometimes the Chairperson may use an electronic timer and a bell to monitor speaking times.