Events Funding & Support
The Council supports and promotes events of all sizes in Hutt City - from major corporate-sponsored events to smaller community events and programmes.
The Council's Leisure Active Business Unit team promotes, funds and supports events in the city and produces and delivers major Council events .
Support includes:
- funding support for events from the Community Events Fund and the Major Events Fund
- marketing and promotion
- logistical and venue support
- assistance with feasibility studies and event bids
- advice on event planning, management and risk management
- assistance consents, permits and traffic management plans
- co-ordination and facilitation
Please click on the above link for more information.
Community Events Fund
The purpose of the Community Events Fund is to help resource and strengthen one-off local community-driven events and festivals that enhance community participation and social cohesion within Hutt City.
Applications are considered twice a year for one-off grants up to a maximum of $5,000 per application. The Leisure Active Business Unit of Hutt City Council administers and allocates the Fund.
Closing Dates for Community Events Fund
There are two funding rounds for the 2008/2009 year.
• For events in the period 1 July 2009 to 31 December 2009 (Round ONE) applications close on 29th May 2009.
• For events in the period 1 January 2010 to 30 June 2010 (Round TWO) applications close on the 27th November 2009.
Please note that late applications will not be accepted.
Please click on this link to download your application form for the Community Events Fund.
For further information contact:
Recreation & Events Manager or Events Coordinator
Leisure Active
Phone: 04 560 0307
Fax: 04 560 0400
Email: eventlink@huttcity.govt.nz
Event Planning and Support
Get Set Go! Guide
Get Set Go! Planning Sets
Other information
Additional general information on running events can be found on the following websites.
Auckland City Council - http://www.aucklandcity.govt.nz/whatson/planning/organising/default.asp
Ministry of Civl Defence -
http://www.civildefence.govt.nz/memwebsite.nsf/wpg_URL/For-the-CDEM-Sector-Publications-Safety-Planning-Guidelines-for-Events?OpenDocument
Event Road Closures
Parades and other street events held on public roads require the prior approval of Council.
If a street event requires traffic on a road to be stopped for more than five minutes then this is known as road closure. Road closures for events must be approved by the Temporary Road Closures Subcommittee of the Council.
Council must be advised of a request to temporarily close a road at least 3-6 months prior to the event to enable Council to meet the consultation, reporting, hearing of objections and advertising timeframes under the Local Government Act.
Also, at the same time as the road closure request, the event organiser must prepare & submit a Traffic Management Plan (TMP) for the event for approval by the Road and Traffic Division.
The TMP shows the Council how the event organiser intends to carry out their event in a manner that is safe for event participants and other road users and minimise the disruption for motorists and nearby property occupants.
Traffic management plans must be prepared by a qualified person. Suitable persons are listed on page 1122 of the Yellow Pages under Traffic Management Equipment/Services
The Subcommittee will only consider a report recommending a proposed road closure if the Road and Traffic Division has approved the TMP.
Attached is a flowchart highlighting the process - Road Closures Process.
For further information on the Road Closures process please contact the Road & Traffic Division on 570 6666.